Scheduling group meetings with polls

Meeting polls allow you to propose multiple time slots to a group of people and gather votes for the times that your attendees prefer. When you're ready, you pick a time and SavvyCal sends the calendar invitations. Polls are free on every plan, including the Free plan. See plans and pricing.

How do I create a poll?

1. Click New and choose New meeting poll. You can also click New meeting poll on the Meeting Polls page.
2. Enter a Poll Title. Under Poll URL, choose your username or one of your teams.
3. Click Create new meeting poll.
4. Click the time slots on the calendar that you'd like to propose.

Anyone you send your poll link to will be able to vote. However, if you have teammates you know you'd like to invite, you can pre-add them to the poll and see their "Busy" times blocked out (so you'll have a greater chance of picking times when they can attend!). You can also add someone by email address.

You can also customize the calendar where the invite will be created, the duration of the meeting, and the location. A poll can't use a phone call as its location.

Allow others to see who has voted is on to start. While it's on, voters see the names of the people who picked each time, which helps build consensus. Turn it off to keep votes private to you.

When you're ready, click Publish this poll. You need at least one proposed time to publish. Then click Copy poll link and share it with your group.

Only the person who created a poll can edit, schedule, close, or delete it, even when it's under a team's URL.

What do voters see?

While your poll is open, voters see your proposed times under "Select all the times you're available." They pick the times that work, click Next, enter Your Full Name and Your Email Address, and click Submit. They don't need a SavvyCal account. Afterward, they see "Thanks for your response."

To change their answer, a voter submits the poll again with the same email address. Their new answer replaces the old one.

How do I see the results?

Open the poll from the Meeting Polls page. You can always view the progress on your poll after publishing:

Each row is someone who voted, or someone you added who hasn't voted yet (shown with question marks). The times with the most votes are marked 1st, and the runners-up 2nd. The number of votes is shown under each time.

How do I schedule the winning time?

1. In the results, check the people you'd like to include on the calendar invite. Everyone is checked to start.
2. Click Schedule under the time you want.
3. In Schedule this event, check the calendar and location, and enter an Event Summary. Anything in Event Details goes in the body of the calendar invite.
4. Click Send Invitations.

That's it! Your meeting is now scheduled. Here's what happens next:

• Only the people you checked are invited. Anyone you unchecked doesn't get the invite.
• The poll closes. Voters who open the link see "This poll is now closed." The poll moves to the Complete tab on the Meeting Polls page, and the poll shows a Scheduled Event tab.
• Only you can change the meeting. Guests on a meeting scheduled from a poll can't reschedule or cancel it themselves. You can, from the Events page. See Managing booked events.
• You can schedule a poll once. A poll you've scheduled can't be reopened.

To schedule a time from a poll you've closed, reopen it first.

How do I close or reopen a poll?

To stop taking votes without scheduling a meeting, close the poll:

• In the poll, click Close poll.
• Or, on the Meeting Polls page, open the poll's three-dots menu and click Mark as complete.

Both do the same thing. Voters who open the link see "This poll is now closed," and the poll moves to the Complete tab. The In Progress tab has your drafts and open polls.

To start taking votes again, click Reopen poll in the poll or in its three-dots menu. The votes you already have are kept. You can reopen a closed poll, but not one you've already scheduled.

Can I edit a poll after publishing it?

Yes. In the poll, click Edit poll. You can change the proposed times, the duration, the calendar, the location, and the people on the poll. Changes save as you go. Click Finish editing when you're done.

You can change the poll's name and description at any time. Voters aren't notified when you edit a poll.

How do I delete a poll?

In the poll, click Delete, then Yes, delete this poll. You can also click Delete... in the poll's three-dots menu on the Meeting Polls page.

After you delete a poll, its link shows a page not found error. If you already scheduled a meeting from it, the meeting isn't canceled. It stays on everyone's calendar.

What emails does a poll send?

• You get an email each time someone votes, and again if they change their vote. See What emails come with meeting polls?
• When you schedule a time, the people you included get the usual meeting emails and calendar invitation.
• Voters aren't emailed when you close, reopen, edit, or delete a poll.

To send votes to another app, use the poll.response.created and poll.response.updated webhooks.