Events not appearing automatically on Google Calendar

Google rolled out some major updates to its anti-spam policies in 2023 and we wanted to make sure you're in the loop. These changes may affect whether events are shown on your schedulers' calendars. Let's dive in and see what this means for you and your schedulers!

Here's how the new policy works: when you invite someone to a Google Calendar event (using a SavvyCal scheduling link or manually on your calendar), Google will only add that event to the other attendee's calendar if you have previously communicated with them. This policy is meant to address unwanted invitations, but it affects all scheduling tools (including SavvyCal).

If your schedulers are using Google Calendar and you haven't exchanged emails with them before, they will see a notice like this on the calendar invitation email. To add it to their calendar, they need to click on "I know the sender" and "Yes" to accept your invitation.

Google Calendar users can disable this behavior in their settings by following these steps:

1. Click on the Settings option located at the top right corner of your Google Calendar.

   
   

   

2. Choose Event Settings under the General section
3. Look for the "Add invitations to my calendar" option.

4. Select "From everyone" to allow automatic addition of invitations.

   
   

   

To help minimize no-shows, we recommend sending at least one reminder email using automated SavvyCal workflows. Learn more about workflows here

If a better solution becomes available, we'll update our guidance accordingly!